Receptionist

Job Description (Receptionist)

• Greet and welcome guests as soon as they arrive at the office.

• Notify company personnel of visitor arrival.

• Maintain security and telecommunications systems.

• Provide visitors with an appropriate answer for all their inquiries.

• The answer, screen, and forward incoming phone calls as necessary.

• Maintain employee and department directories.

• Receive, sort, and distribute daily mail/deliveries.

• Maintain security by following procedures; monitoring logbooks, and issuing visitor badges.

• Operate telecommunication system by following the manufacturer’s instructions for house phone and console operation.

• Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

• Contribute to team effort by accomplishing related results as needed.

• Ensure reception area is tidy and presentable, with all necessary stationery and material.

• Order front office supplies and keep the inventory of stock.

• Update calendars and schedule meetings.

• Arrange travel and accommodations, and prepare vouchers.

• Perform other clerical receptionist duties such as filing, photocopying